Alternatives for keeping track of hours , from a record signed by the employee to biometric control
Which alternative is better depending on the type of company we have?
It's been a month since the decision was made to force companies to keep track of employees' working hours, regardless of their work schedule , whether part-time or full-time. Companies were given two months to adapt to this new obligation and now there's only one month left. Many companies are still making the decision and, to help them get it right, we're going to see how to keep track of employees' working hours without going crazy .
It should be noted that time recording for part-time workers is already mandatory . Therefore, for companies that already use this system, little will change, they will only armenia email list 105644 contact leads have to incorporate the way they kept records for the rest of the employees. Of course, the administrative burden of three part-time workers is not the same as forty in total, to give an example.
Employee time control: what are the alternatives?
Basically we have to choose between keeping track manually, with a software application , or using some kind of hardware reader that records entry and exit.
Manual registration
The simplest alternative is to keep a manual record . A simple spreadsheet is enough for all employees to sign in and out.
The main drawback is that it does not integrate with the payroll program , so if someone works overtime , it has to be entered manually to be
credited.
It can also be a high administrative burden, a job that takes up a few hours a month depending on the number of employees.
We have to keep the sheets for each employee, have them available and, above all, we have the inconvenience that the record is not digitalized .
Correcting errors can also be a problem, as the entire monthly sheet would have to be signed again.
For employees, this option is also not ideal, as each person is responsible for signing in and out, which can lead to a lack of control. Who ensures that the hours indicated are correct?
The punch clock
The time clock is an invention of the 19th century. It is not a question of using the same method, as technology has made the model evolve, but the premise is the same.
It involves having hardware , a device that records the time employees enter and leave the company .
This can be done with turnstiles that serve to control access to the facilities and an identification card for each employee.
Another option is to use a biometric reader , with fingerprints being the most common. In these cases, the employee selects whether they are registering an entry or an exit and, by pressing their fingerprint previously entered into the system, the entry or exit is recorded as selected.
These readers are usually accompanied by a software program that helps correct errors , for example, we have marked an exit when entering work.
They also have reports that help us to make time records available to the Social Security Inspection in a simple manner.
In any case, the information is always stored on the device itself and cannot be manipulated. Data such as fingerprints cannot be extracted, which is important to comply with the LOPDPGDD .
Registration through an app
The last alternative is a software program . It can be installed on the employee's computer or on his or her company phone. Through this mechanism, the employee selects the entry or exit and registers. It is very easy to use and implement.
